Voicemail to Email: Integrating Voice Messages with Digital Communication

What is Voicemail to Email?

Voicemail to Email is a feature that converts voicemail messages into audio files and sends them to your email address. This integration allows you to receive and manage your voicemail messages directly from your email inbox, providing greater accessibility and convenience. It bridges the gap between traditional voicemail systems and modern digital communication tools.

How Does Voicemail to Email Work?

Voicemail to Email operates by capturing voicemail messages and forwarding them as email attachments. Here’s a simplified overview of the process:


When a call goes to voicemail, the message is recorded by the voicemail system


The recorded voicemail message is converted into an audio file, typically in formats such as MP3 or WAV.

Email Delivery

The audio file is attached to an email, which is then sent to the recipient’s email address. The email usually includes details such as the caller’s phone number, the date, and the time of the message.


The recipient receives an email notification and can open the attachment to listen to the voicemail message.

Benefits of Voicemail to Email


Access your voicemail messages directly from your email inbox, making it easy to manage all your communications in one place.


Check your voicemail messages from any device with email access, including smartphones, tablets, and computers


Keep track of voicemail messages more effectively by storing them in your email, where they can be easily searched and categorized.


Easily forward voicemail messages to others via email, facilitating communication and collaboration.


Maintain a record of voicemail messages in your email archive for future reference.

FAQ - Frequently Asked Questions

What is transcription process?
Each audio file is tested, transcoded, and then transcribed using the Whisper model from the OpenAI API.
How long does it take to get a transcript?
The processing time for your transcript will depend on the length of the audio file. Typically, shorter voice messages can be transcribed quickly using OpenAI speech-to-text API.
What are the maximum file size for transcription?
Note that our transcription service has a file size limit of 20 MB.
What is the maximum duration you can transcribe?

We currently have a file size limit of 20MB. Given that most voice messages are encoded with a constant bitrate and a single channel (mono, no stereo), we can calculate the maximum duration of a file using the following equation:

Duration ( seconds ) = File Size ( bits ) Bitrate ( bits/second )

Applying this equation to our 20MB limit and a bitrate of 64 kbps (commonly used by the iPhone recorder app), we arrive at a maximum duration of approximately 43 minutes and 41 seconds. To easily calculate durations for different file sizes and bitrates, you can use our audio duration calculator.

Do I need to transform the audio before sending it to my email address?
No, this is not necessary. will automatically transcode your audio file upon receipt into the format expected by the OpenAI API.
Can ChatGPT transcribe audio to text?
Yes, ChatGPT can transcribe audio to text, but there are more specialized AI models specifically designed for this task, such as Whisper. Whisper is a state-of-the-art transcription tool that offers higher accuracy and efficiency in converting audio to text. If you're looking for the best results in audio transcription, Whisper is the ideal choice.
Why transcription over email?
Our email-based automatic transcription service is designed to break down barriers and provide universal access to voice message transcription. By leveraging email as our input and delivery method, we're making it easy to automate and integrate with existing platforms. Since email is an established communication method, it's likely to persist, offering longevity.