Transcript: Converting Speech to Text

What is a Transcript?

A transcript is a written or printed version of spoken material. In the context of modern communication, it often refers to the text version of voice recordings, meetings, speeches, or phone calls. Transcripts are used for various purposes, including record-keeping, accessibility, and content analysis.

How Does Transcription Work?

Transcription involves converting audio recordings into text. This can be done manually by a person listening to the recording and typing out the content or automatically using transcription software that processes the audio and generates text. Here’s a simplified overview of the process:


The audio or video content is recorded using devices such as smartphones, digital recorders, or conferencing systems.

Uploading and Preprocessing

The recording is uploaded to a transcription service or software, which may use advanced algorithms and speech recognition technology to process the audio.


The audio is converted into text. Manual transcription involves a person typing out the content, while automated transcription relies on software to recognize and transcribe the speech.

Benefits of Transcripts


Transcripts make audio and video content accessible to individuals who are deaf or hard of hearing. They also provide an alternative way to consume content in noisy environments where listening is impractical.


Text transcripts can be easily searched, allowing users to find specific information quickly without listening to the entire audio recording.


SMTP servers can be configured to automate email sending for various applications, including newsletters, alerts, and notifications.

Record Keeping

Transcripts provide a written record of meetings, interviews, and speeches, which can be archived and referenced later. This is especially useful for legal, medical, and business documentation.

Content Analysis

Transcripts allow for detailed analysis of spoken content, making it easier to identify key points, themes, and action items.

FAQ - Frequently Asked Questions

What is transcription process?
Each audio file is tested, transcoded, and then transcribed using the Whisper model from the OpenAI API.
How long does it take to get a transcript?
The processing time for your transcript will depend on the length of the audio file. Typically, shorter voice messages can be transcribed quickly using OpenAI speech-to-text API.
What are the maximum file size for transcription?
Note that our transcription service has a file size limit of 20 MB.
What is the maximum duration you can transcribe?

We currently have a file size limit of 20MB. Given that most voice messages are encoded with a constant bitrate and a single channel (mono, no stereo), we can calculate the maximum duration of a file using the following equation:

Duration ( seconds ) = File Size ( bits ) Bitrate ( bits/second )

Applying this equation to our 20MB limit and a bitrate of 64 kbps (commonly used by the iPhone recorder app), we arrive at a maximum duration of approximately 43 minutes and 41 seconds. To easily calculate durations for different file sizes and bitrates, you can use our audio duration calculator.

Do I need to transform the audio before sending it to my email address?
No, this is not necessary. will automatically transcode your audio file upon receipt into the format expected by the OpenAI API.
Can ChatGPT transcribe audio to text?
Yes, ChatGPT can transcribe audio to text, but there are more specialized AI models specifically designed for this task, such as Whisper. Whisper is a state-of-the-art transcription tool that offers higher accuracy and efficiency in converting audio to text. If you're looking for the best results in audio transcription, Whisper is the ideal choice.
Why transcription over email?
Our email-based automatic transcription service is designed to break down barriers and provide universal access to voice message transcription. By leveraging email as our input and delivery method, we're making it easy to automate and integrate with existing platforms. Since email is an established communication method, it's likely to persist, offering longevity.